# Digital Workplace and Collaboration

**Where your people work, meet, share and act. Brought into one experience.**

Modern work is distributed, cross-functional, fast-moving and unlimited. When your digital workplace doesn’t keep up, your people slow down.

Bring clarity to complexity. Connect people, content and action.

## Key Challenges

- Scattered tools and platforms leading to confusion and inefficiency
- Unstructured Teams and SharePoint sites creating content sprawl and risk
- Static intranets that fail to engage staff or reflect current priorities
- Inconsistent governance, permissions, and document control
- Low adoption of collaboration tools due to poor user experience
- Lack of integration between communication, workflow, and core systems
- Duplicate work, lost knowledge, and siloed decision-making
- Hybrid and remote workers disconnected from organisational rhythm

## Who This Is For

- CIOs and Digital Transformation Leads seeking tangible ROI from Microsoft 365
- HR, Comms, and Ops teams looking to embed services and comms into daily workflows
- IT Managers needing to reduce sprawl, enforce governance, and support hybrid work
- Programme owners seeking cross-functional collaboration that sticks

## Explore Our Services

[**Microsoft Teams & SharePoint Collaboration** 
Build structured, secure, and integrated spaces that support real teamwork — not Teams sprawl.](/content/services/digital-workplace-collaboration/microsoft-teams-sharepoint-collaboration/index.html)  
[**Intranet Development & Optimisation** 
Design compelling, connected intranets using Viva, SharePoint, and integrations that bring your digital workplace to life.](/content/services/digital-workplace-collaboration/intranet-development-optimisation/index.html)  
[**Productivity & Efficiency Solutions** 
Use automation, apps, and smart interfaces to simplify work, reduce rework, and speed up value delivery.](/content/services/digital-workplace-collaboration/productivity-efficiency-solutions/index.html)

## Case Studies

### EHRC SharePoint Intranet
  
[EHRC SharePoint Intranet](/content/case-study/ehrc-sharepoint-intranet/index.html)

### Environmental Insights Platform
  
[Environmental Insights Platform](/content/case-study/environmental-insights-platform/index.html)

### Transforming student and employer engagement
  
[Transforming student and employer engagement](/content/case-study/weston-college-connecting-students-and-employers/index.html)

### Cardo Group – AI data capture
  
[Cardo Group – AI data capture](/content/case-study/cardogroupaidatacapture/index.html)

### Health and Safety portal
  
[Health and Safety portal](/content/case-study/health-and-safety-portal/index.html)

### Construction company
  
[Construction company](/content/case-study/construction-company-sharepoint-project-sites-and-site-provisioning/index.html)

### Vickery Holman
  
[Vickery Holman](/content/case-study/vickery-holman/index.html)

### Marine Academy Plymouth
  
[Marine Academy Plymouth](/content/case-study/marine-academy-plymouth/index.html)

### Oil and Gas Climate Initiative
  
[Oil and Gas Climate Initiative](/content/case-study/oil-and-gas-climate-initiative/index.html)

## Frequently asked questions

**What is a digital workplace?**  
A digital workplace connects your people, content, and business processes into a unified, intuitive experience — often built around tools like SharePoint, Teams, Viva, and integrated line-of-business apps.

**Can OfficeLabs fix our existing Teams and SharePoint setup?**  
Yes. We often begin by assessing your current structure and use patterns, then redesigning your SharePoint and Teams environments to be scalable, governed, and user-friendly.

**What’s the difference between an intranet and a digital workplace?**  
An intranet is one part of a digital workplace. The digital workplace also includes collaboration, communication, apps, workflows, data, and governance — all working together.

**Can we integrate HR and finance systems into our intranet?**  
Absolutely. We specialise in integrating line-of-business applications into SharePoint or Viva-based intranets — surfacing tasks, content, and data where people already work.

**How do we avoid Teams and SharePoint sprawl?**  
We implement governance frameworks, naming conventions, provisioning models, and site lifecycle policies to keep collaboration structured and compliant.

**Is Viva included in your digital workplace services?**  
Yes. We work with Viva Connections, Topics, and other Viva modules to enrich intranets and workplace experiences — especially for hybrid or distributed teams.

**How do we ensure people actually use these tools?**  
Adoption and change are baked into our approach. We involve users early, design around their needs, and provide training, champions programmes, and continuous feedback loops.