Digital Workplace and Collaboration

Where your people work, meet, share and act. Brought into one experience.

Modern work is distributed, cross-functional, fast-moving and unlimited. When your digital workplace doesn’t keep up, your people slow down.

Bring clarity to complexity. Connect people, content and action.

Key Challenges

Scattered tools and platforms leading to confusion and inefficiency
Unstructured Teams and SharePoint sites creating content sprawl and risk
Static intranets that fail to engage staff or reflect current priorities
Inconsistent governance, permissions, and document control
Low adoption of collaboration tools due to poor user experience
Lack of integration between communication, workflow, and core systems
Duplicate work, lost knowledge, and siloed decision-making
Hybrid and remote workers disconnected from organisational rhythm

Who This Is For

CIOs and Digital Transformation Leads seeking tangible ROI from Microsoft 365
HR, Comms, and Ops teams looking to embed services and comms into daily workflows
IT Managers needing to reduce sprawl, enforce governance, and support hybrid work
Programme owners seeking cross-functional collaboration that sticks

Explore Our Services

Microsoft Teams & SharePoint Collaboration Build structured, secure, and integrated spaces that support real teamwork — not Teams sprawl.
Intranet Development & Optimisation Design compelling, connected intranets using Viva, SharePoint, and integrations that bring your digital workplace to life.
Productivity & Efficiency Solutions Use automation, apps, and smart interfaces to simplify work, reduce rework, and speed up value delivery.

Case Studies

EHRC SharePoint Intranet

Environmental Insights Platform

Transforming student and employer engagement

Cardo Group – AI data capture

Health and Safety portal

Construction company

Vickery Holman

Marine Academy Plymouth

Oil and Gas Climate Initiative

Frequently asked questions

What is a digital workplace?
A digital workplace connects your people, content, and business processes into a unified, intuitive experience — often built around tools like SharePoint, Teams, Viva, and integrated line-of-business apps.

Can OfficeLabs fix our existing Teams and SharePoint setup?
Yes. We often begin by assessing your current structure and use patterns, then redesigning your SharePoint and Teams environments to be scalable, governed, and user-friendly.

What’s the difference between an intranet and a digital workplace?
An intranet is one part of a digital workplace. The digital workplace also includes collaboration, communication, apps, workflows, data, and governance — all working together.

Can we integrate HR and finance systems into our intranet?
Absolutely. We specialise in integrating line-of-business applications into SharePoint or Viva-based intranets — surfacing tasks, content, and data where people already work.

How do we avoid Teams and SharePoint sprawl?
We implement governance frameworks, naming conventions, provisioning models, and site lifecycle policies to keep collaboration structured and compliant.

Is Viva included in your digital workplace services?
Yes. We work with Viva Connections, Topics, and other Viva modules to enrich intranets and workplace experiences — especially for hybrid or distributed teams.

How do we ensure people actually use these tools?
Adoption and change are baked into our approach. We involve users early, design around their needs, and provide training, champions programmes, and continuous feedback loops.