Data Migration & Information Architecture

Legacy to modern. Migrate with confidence. Design for the future.

We reimagine how data is structured, accessed, governed and used.

OfficeLabs handles complex migrations and designs intelligent architectures in Microsoft 365.

Let’s plan your migration and make sure your information is usable, secure and future-ready.

Key Challenges

Legacy platforms holding back collaboration, compliance, and access
Inconsistent folder structures, permissions, and naming conventions
Duplicate, outdated, or unclassified content increasing risk
Fragmented data sources creating poor user experience
No clear architecture to support governance and findability
Failure to prepare users for new systems and processes

Who This Is For

Organisations retiring legacy systems and moving to Microsoft 365
IT and Information Managers with fragmented, siloed content repositories
Compliance teams needing retention and audit frameworks embedded from the start
Leaders planning digital workplace transformation alongside data consolidation

Explore Our Services

Data Consolidation & Migration Move data from legacy systems into Microsoft 365 with precision, context, and structure. SharePoint & Teams Architecture Design scalable, governed environments for collaboration, compliance, and findability. Enterprise Search & Content Discovery Make your data useful — with metadata, taxonomy, and search experiences that empower users.

Case Studies

EHRC SharePoint Intranet

Environmental Insights Platform

Transforming student and employer engagement

Cardo Group – AI data capture

Health and Safety portal

Construction company

Vickery Holman

Marine Academy Plymouth

Oil and Gas Climate Initiative

Frequently asked questions

Is this just about moving files?
- No. We combine migration with architecture, governance, metadata, and user readiness — ensuring your new environment is secure, structured, and usable from day one.
What types of systems can you migrate from?
- We migrate from legacy file shares, cloud drives, ECM platforms, document management systems, and proprietary databases — with or without APIs.
Can you handle sensitive or regulated data?
- Yes. We work within strict compliance and security requirements, applying classification, retention, and audit controls during and after migration.
Do you build the SharePoint and Teams structure?
- Absolutely. We design the destination architecture with hubs, sites, channels, permissions, and metadata — all aligned to your organisation’s needs.
How do you avoid disruption during migration?
- We use phased approaches, clear communication plans, user pilots, and testing to ensure minimal downtime and smooth change management.
Do you support adoption and training?
- Yes — we provide onboarding, training, and user support as part of our IMaaS approach. We don’t just migrate data; we prepare your people too.
How do you ensure content is findable post-migration?
- We apply metadata, taxonomy, navigation models, and enterprise search strategies so that your content is structured for search and discovery.

Smarter information management for regulated industries

We help legal, financial, public sector and housing organisations optimise their information, reducing risk, increasing efficiency and ensuring compliance with AI-powered automation and data governance solutions.