Automating your Employee Lifecycle

The ability to easily onboard new Joiners, transition Movers, and manage Leavers (JML) is a business critical process that, for many organisations, can be difficult to get perfect.

20% of UK employees undergo an internal role change a year, including moving departments, receiving promotions, or becoming a part of management.

4 Weeks On average, it takes 3 to 4 weeks to manually onboard a new Joiner, be it allocating company equipment, or providing proper training.

52% retention of new Joiners with a robust onboarding process, allowing them to get stuck into day-to-day business even faster.

Joiner Objectives

  1. Submit new Joiner user details and attributes into the Joiners, Movers, Leavers (JML) application, triggering an approval workflow to ensure all data is validated.

  2. Once the Joiner is approved, Power Automate calls Graph API to create the user in Azure Active Directory, taking the manual effort off IT teams.

  3. Allocate company equipment to the Joiner internally, or communicate the request to third-parties who handle your sourcing.

  4. Post welcome messages in group channels on the day that the Joiner starts, giving them a friendly start to the day!

Mover Objectives

  1. Amend user details from the Joiners, Movers, Leavers (JML) platform.

  2. Set which groups the user should have access to, and remove groups where access is no longer required.

  3. Send notifications to the users new manager to inform them that the changes have occurred, and that they’re set up in Azure Active Directory.

  4. If new equipment is required as part of the new role, kick start the process by selecting the devices required. This will trigger a notification and ‘approval’ process to ensure all is delivered in time for their new start date.

Leaver Objectives

  1. Submit a user’s leave date through the Joiners, Movers, Leavers platform, which will begin the process of offboarding.

  2. Using Power Automate to monitor this leaving date, co-ordinate with relevant teams and third-parties to retrieve equipment.

  3. On the day of their departure, Power Automate calls to Graph API to force all devices to log out and revoke access to their assigned groups.

  4. Nearly 24% of data breaches have been caused by human error, including improper handling of user credentials during offboarding. Mitigate this risk by initialising the deletion of the user from the Joiners, Movers, Leavers application.

Custom-built JML solution helping businesses streamline their onboarding, transitioning, and offboarding process.

So, what breaks this solution apart from the others?

  • Scalability: As a Microsoft 365 solution, you OWN the product. As your company grows and expands, so can the solution to incorporate more aspects of your HR process.

  • Integration: Most organisations utilise third-parties to manage at least some aspects of the Joiner, Mover, Leaver process, be it laptop distribution, to software allocation. Our solution can send communication to any of these parties, taking the manual effort away from HR teams.

  • Security Compliance: Secure, version-controlled data repositories mean your employee data is maintained to the industry standard of security. With the Joiner, Mover, Leaver solution, all audit requirements are captured in a central location.